Privacy Policy

Beantown Swing Orchestra (“us”, “we”, or “our”), a big band based in Boston, Massachusetts, operates www.beantownswing.com (the “Website”). This policy explains when and why we collect Personal Information, how we use it, the conditions under which we may disclose it to others, and how you can control your information. By using the Website, you agree to the collection, storage, use, and disclosure of your Personal Information in accordance with this Privacy Policy.

1. Information We Collect and How It’s Used
2. How We Protect Your Information
3. Control Your Information
4. Additional Information
5. Privacy Policy Changes
6. Contact

1. Information We Collect and How It’s Used

We collect Personal Information about you when you sign up for our email list, purchase tickets through the Website, or contact us via email. In each case, Beantown Swing Orchestra collects such information only insofar as is necessary or appropriate to fulfill the purpose of your interaction with the Website.

We will not sell or rent your Personal Information to anyone. We may release your Personal Information if its release is appropriate to comply with the law or to protect our or others’ rights, property or safety.

1.1 Email List

We ask for your email address when subscribing to our email newsletter, so that we may occasionally send you emails about upcoming performances and noteworthy band news. The email address you provide will be transferred to MailChimp, our marketing automation platform, for processing in accordance with their Privacy Policy and Terms. Your email address will be stored with MailChimp indefinitely (for as long as we maintain our account). You may choose to unsubscribe from our email list at any time by clicking the “unsubscribe” link at the bottom of the email. You may also email us to request that your email address be permanently removed from our MailChimp account.

1.2 Ticket Purchases

To purchase tickets, you must provide contact information (e.g. name and address) and financial information (e.g. credit card number, expiration date). This information is used for billing purposes and to fill your order. If we have trouble processing an order, we’ll use this information to contact you. All transactions made through the Website are processed through PayPal. We do not process or store credit card information on our Website server. The PayPal Privacy Policy can be viewed here.

1.3 Email Correspondence

If you choose to contact us via the email addresses provided on the Website, we will receive your name and email address. We use this information to respond to your inquiry. We use Microsoft Exchange as our email provider. Emails are stored indefinitely or until request for deletion.

1.4 Analytics

We use Google Analytics to collect and analyze Website traffic information such as the browser type, referring site, pages visited, and the date of each visit. We use this information to find out how much traffic the Website is receiving and to learn what content is most popular. This information helps us improve the Website and monitor performance.

Google Analytics uses cookies to measure and report statistics about interactions on the Website. For more information about Google Analytics cookies used on the Website, please see the section below titled “Cookies.”

Google Analytics collects IP addresses to provide and protect the security of the service, and to provide geographical location information. IP addresses are anonymized before storage and processing begin. Information collected through the use of Google Analytics is retained indefinitely (for as long as we maintain our Google Analytics account). For more information on how Google collects and uses data, view Google’s “How Google uses information from sites or apps that use our services” page and the Google Privacy Policy.

You can opt-out of Google Analytics by using the Google Analytics Opt-Out Browser add-on. This add-on will disable measurement by Google Analytics for any website you visit.

1.5 Cookies

Cookies are small data files that are placed on your computer or mobile device when you visit a website. We use cookies to enhance the functionality and performance of the Website and to gain insight into how the Website is performing.

Google Analytics
Google Analytics uses first party cookies to collect data related to the device/browser, IP address, and Website activities to measure and report statistics about interactions with the Website. Your IP address is anonymized and therefore never stored in its full form. For more information about our use of Google Analytics please see the section above titled “Analytics.”

_ga (expires after 2 years of inactivity)
_gat (expires after 1 minute)
_gid (expires after 24 hours)

Woocommerce
Woocommerce cookies are used to allow our ticket purchasing feature to function properly. No personal information is stored within these cookies. Blocking these cookies will prevent the shopping cart from functioning properly.

woocommerce_cart_hash (expires when the browsing session ends)
woocommerce_items_in_cart (expires when the browsing session ends)
wp_woocommerce_session_ (expires after 2 days)

Control Cookies
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies in your browser settings. Look at your browser’s Help Menu to learn the correct way to identify, limit, and remove cookies. If you choose to disable cookies, some features of the Website, such as the ability to purchase tickets, may not work properly.

2. How We Protect Your Information

While no online service is 100% secure, we take reasonable technical and organizational precautions to prevent the loss, misuse, or alteration of your Personal Information.

This Website uses HTTPS to provide a secure, encrypted connection between your web browser and the Website server.

3. Control Your Information

You may request a copy of any Personal Information we have about you and ask us to change/correct this information. You may also request that we erase any Personal Information we hold about you. This does not include information we are obliged to keep for administrative, legal, or security purposes. To request a copy of your information, change/correct your information or request that your information be deleted, please write to kayla@beantownswing.com and provide your email address.

4. Additional Information

4.1 Links

The Website may contain links to other websites. Please be aware that we are not responsible for the content or privacy practices of other websites. We encourage visitors to be aware when they leave our Website and to read the privacy policies of any other website that collects Personal Information.

4.2 Embedded Content

The Website includes embedded videos from our YouTube channel. The videos are embedded using YouTube’s privacy-enhanced mode, however, YouTube cookies may still be set when the videos are played. We have no access to, or control over these cookies.

4.3 Children’s Information

We do not specifically market to children under the age of 13. Any person who provides Personal Information through the Website represents to us that he or she is 13 years of age or older. If we learn that Personal Information has been collected from a Website visitor under 13 years of age, we will take the appropriate steps to delete this information.

4.4 International Data Transfers

Information collected through the Website will be stored and processed in the United States. Third party services used by the Website which may process information from citizens of the EU, are GDPR compliant (or actively working towards compliance) and are certified under the EU-US Privacy Shield Framework or have applied for certification.

5. Privacy Policy Changes

We may change this Privacy Policy from time to time, so please check this page occasionally for changes. Your continued use of the Website after any change in this Privacy Policy will constitute your consent to such change.

This privacy policy was updated on: May 22, 2018

6. Contact

Any questions regarding this Privacy Policy can be emailed to kayla@beantownswing.com.